Facilities Management Coordinator

Job Category:

Global IT

Job Family:

Facilities Management

Job Description:

The purpose of this position is to own, maintain, develop, and continuously improve major processes within Facilities Management at the Home Office location.

These processes include, but are not limited to security, foodservice, cleaning, mail/parcel processing, partner services, warehouse management, record retention, space management, fleet vehicle management, building controls and automation, and maintenance contracts.

This position will work with business coordinators and leaders in each area to develop these processes and validate that they are meeting customer's needs, and are being performed efficiently and effectively.

What you’ll do:


* Program, maintain, and operate all security and safety systems.

Create and review weekly reporting for database accuracy.

Approve and adjust security access levels for partners and contractors as needed.


* Negotiate and maintain service contracts with all contractors and vendors.


* Oversee Home Office foodservice plan including server operations, cashless pay system, catering, and inventory management.


* Manage the cleaning program for the Home Office facility and grounds.


* Directly oversee day porter services and specialty area cleaning.


* Manage and procure all cleaning supplies.


* Administer the global parcel contract and manage all aspects of receiving, distribution, and shipping at Home Office.

Maintain shipping accounts for all Home Office partners and provide ongoing training. 


* Manage and maintain inventory in the warehouse in conjunction with the inventory system.

Responsible for selecting all standard stock items, and controlling the flow of items entering and exiting the warehouse.


* Responsible for administrating all seating assignments at Home Office and maintaining corporate address book accuracy.


* Administer the Home Office vehicle checkout process, and coordinate all maintenance on checkout fleet vehicles. 


* Assist with troubleshooting building conditions and adjust settings in the building automation systems.


* Communicate and meet regularly with key customers to assess needs and requirements and adjust service level agreements and processes as needed.


* Check-in parcels through an online tracking system, sort, and make deliveries throughout the Home Office facility so partners will receive their items in a timely manner.


* Follow a task calendar, and setup and reset conference rooms for specific meetings and events.


* Execute partner move requests.

(Setting up computer equipment, moving furniture and equipment, installing new furniture if needed, etc.)


* Execute basic maintenance requests


* Maintain grounds around HO including lawncare and snow removal as deemed manageable.


* Perform inventory cycle counts on a scheduled basis.


* Prepare, package, and create shipping labels for outgoing shipments includin...