GME Program Coordinator

Nemours Children's Health Jacksonville, FL, is seeking a full-time GME Program Coordinator.

The program coordinator supports the Vice Chair for Education and their designees in the management and oversight of one or more residency training programs in accordance with the Accreditation Council for Graduate Medical Education (ACGME), specialty boards, and subspecialty boards.

They must work independently, assisting the Vice Chair for Education and Program Directors in a wide variety of program management and administrative duties, facilitating the evaluation process, and preparing and maintaining records for program accreditation.

The GME Program Coordinator creates and maintains trainee rotation and departmental education conference schedule and works with residents by providing guidance and direction for the successful completion of the training program.

He or She will work closely with the entire NCH Jax Graduate Medical education team, Nemours clinical departments and NCH Jax administrative leadership, as well as with accrediting agencies to ensure program compliance

Provides administrative assistance to the Graduate Medical Education team as directed by the Vice Chair.

Assists with the development and implementation of division, department and institutional procedures and policies as pertinent to department office operations assists in development of policies and procedures in response to various government and regulatory bodies (e.g., ACGME, ABP, NRMP, AAMC, ERAS, AAP etc.); assists in the development and implementation of and compliance with all policies and procedures relevant to the undergraduate and graduate medical education programs at NCH FL.

Works with program academic homes including Mayo, UF, WCH and Nemours-Orlando

Coordinate all aspects of the resident/fellow trainee application process including responding to inquiries, evaluating applications, reviewing, and verifying credentials, scheduling interviews, generating follow-up correspondence, and maintaining appropriate records.

Assure house staff are appropriately licensed, insured, HIPAA trained, have appropriate immunization status, and comply with background check and drug screening.

Ensure all incoming permanent/visiting residents/students are compliant with HIPAA, Patient Safety, and Fraud Awareness; have proper Systems Access, and proper Hospital Identification, as applicable.

Supply orientation materials to trainees as needed.

Serve as gatekeeper for approval for computer access and use of Medical Records.

Submit Epic requests for all medical students and house staff and coordinates scheduling of appropriate training on hospital systems.

Prepare documentation for ACGME RRC site visits as needed.

Enter house staff information into tracking system and/or Residency Management Software as required.

Work with Educational Administrators and Coordinators in Delaware and Orlando as required.

Process and track resident/fellow off-site rotations.

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