Executive Assistant l

ABOUT THE POSITION

The Riverside County Information Technology Department is seeking an Executive Assistant I to join the Technology Services Bureau team in Riverside.

This role offers an exciting opportunity to support a large and dynamic agency, providing essential administrative support to department leaders and collaborating with a variety of internal and external stakeholders.

As an Executive Assistant I, you will be responsible for providing staff support within a large and complex agency.

This includes performing administrative duties, managing special projects, and conducting research studies to enhance department operations.

You will act as a coordinator and liaison between department heads, the Board of Supervisors, the Chief Executive Officer, commissions, committees, and public and private entities.

Additionally, this position may involve supervisory responsibilities for office support staff.

The ideal candidate will have experience managing SharePoint content and utilizing PeopleSoft, along with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Pro.

You should be knowledgeable about the principles, methods, and equipment used in information processing and have a strong grasp of English grammar, spelling, punctuation, and formatting.

Attention to detail, organizational skills, and the ability to multi-task are critical for success in this role, as is a commitment to accuracy and follow-through.

Additionally, the ideal candidate will possess advanced proficiency in Microsoft Outlook, with a specific focus on calendar management and scheduling.

This individual will be responsible for managing complex calendars, ensuring timely coordination with both internal and external stakeholders, and meeting tight deadlines, particularly for VIP events or high-priority meetings.

If you are a highly organized and detail-oriented professional with a passion for administrative excellence, we encourage you to apply.

Meet the Team!

The Riverside County Information Technology (RCIT) department provides information technology services to County departments and agencies and is entrusted with managing and safeguarding the County's enterprise and mission-critical solutions and infrastructure.

RCIT is committed to cultivating a collaborative and inclusive culture that fosters best of breed solutions with a focus on problem-solving to deliver quality products and services to our customers.

EXAMPLES OF ESSENTIAL DUTIES

•Take and prepare minutes of meetings.

•Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.

•Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.

•Maintain control files to monitor status and expedites the completion of staff assignments.

•Schedule appointments, coordinate time, place, and participant ar...