Program Manager, Meetings & Events - Remote - Nationwide

Remote, Nationwide - Seeking Program Manager, Meetings & Events

Everybody Has A Role To Play In Transforming Healthcare

If you want to be part of changing healthcare to better serve patients, you are in the right place.

With Vituity you will join a team of individuals dedicated to our culture of caring and work to develop and implement innovative solutions, while tackling some of the healthcare industry's most challenging situations from the inside.

Join the Vituity Team.

At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose.

We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities.

We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year.

With Vituity, if you ever need to move, you can take your job with you.

The Opportunity


* Develop, implement, evaluate, and manage meetings and event operations for client-supported programs.


* Develop and manage detailed program/project plans, monitoring specific tasks and tracking deliverables towards deadlines.


* Liaise with meeting venues and vendors ensuring that all contractual requirements are fulfilled by set due dates.


* Develop program specifications and communicate with suppliers the execution needs of the meeting including room set-ups, food and beverage, audio and visual, internet, and accounting.


* Manage attendee housing including weekly pick-up reports, hotel rooming lists, and communicate changes to hotel as needed in response to attendee registration changes and cancellations to ensure accuracy and minimize financial risk.


* Monitor meeting expenditures to ensure meetings expenses are within policy and budget.


* Manage technology applications such as mobile apps, virtual platforms, and audience response system for meetings.


* Manage production and production timeline.

Draft and assemble registration materials including name badge printing.

Prepare meeting checklists and coordinate shipping of materials for meeting.


* Reconcile post-meeting invoices, including site and/or department charge backs and physician payroll deductions.


* Post-meeting evaluation and analysis.


* On-site support for designated meetings to ensure successful meeting execution.


* Project/program management and support on an ad hoc basis for organizational/department initiatives as needed.


* Gather program specifications from business owners to develop, design, and administer online registrations for meetings.


* Develop written content for registration pages and r...