Contract Administrator

Job Description

Division/Unit: Procurement and Contract Management Unit

Position Title: Contract Administrator

Civil Service Title: Community Coordinator

Salary Range: $72,000 - $84,872

Position Summary
The New York County District Attorney's Office (DANY) has an opening for a Contract Administrator in its Procurement and Contract Management Unit.

In this position, the Contract Administrator is responsible for drafting Requests for Proposals, Bid Documents, contract terms and conditions for the Department's needs, in accordance with current City, State and Federal regulations.

Responsibilities include but are not limited to:


* Manage and process all aspects of procurement from inception to completion.


* Applying critical and strategic thinking to assist DANY staff to meet project goals.


* Draft clear and concise Requests for Proposals (RFPs), Competitive Sealed Bid (CSB) specifications, related scopes of work, and contract documents.


* Develop and maintain templates for commonly used specifications, solicitations, and contract documents.


* Draft and edit policies, procedures, memoranda, and other written materials, as directed.


* Regularly meet with essential staff to identify potential areas of specification or scope of work improvements.


* Negotiate and draft contract terms and conditions that meet the objectives of the Office, including adherence to performance goals, as well as budget constraints applicable to individual contracts.


* Provide technical expertise to contractors in the development stages of their contracts.


* Update specifications and terms for renewal or amended contracts.


* Review specifications prepared in-house and by consultants or other City, State, and Federal agencies, for consistency, clarity, completeness, accuracy, and compliance with current policies and procedures.


* Research technical materials and products for scope drafting.


* Provide technical assistance and corrective action to underperforming contractors as necessary.


* Responsible for processing invoices, obtain proper approvals, encumber funding, budget expenses and project future expenses.


* Attend project meetings and serve as Unit liaison at program and project meetings.


* Perform other related tasks as assigned.

In addition to the Minimum Qualification Requirements, candidates must possess the following:


* Bachelor's degree from an accredited college; and


* Procurement in public or private enterprises with 2 - 5 years of experience.

Salary will be dependent on skills, requirements, and relevant experience.

Preferred Requirements/Skills:


* Proficiency in Microsoft Word and Excel.


* Excellent written, verbal, organizational, and communication skills.


* Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.


* Ability to apply critical and strategic thinking.


* Must be extremely detail-or...