Senior Administrative Analyst (Executive Support)

Company

Federal Reserve Bank of Chicago

The Federal Reserve Bank of Chicago is looking for a Senior Administrative Analyst to provide operational and executive support to our Executive Committee members.

You will be supporting and reporting directly to an Executive Vice President.

The Senior Administrative Analyst is resourceful, operates autonomously, prioritizes, and manages multiple tasks in a fast-paced environment, while maintaining and promoting good working relationships with co-workers, senior executives, and counterparts.

The level of work is considered advanced, and staff work under minimal supervision.

This position has no direct reports.

Your Responsibilities


* Organizes, prioritizes, and proactively manage the identification and gathering of materials and information relevant to the Executive Vice Presidents schedule, activities, and engagements of the department’s Executive Vice President and Vice Presidents.


* Maintains calendars and schedules by making appointments, arranging meetings, travel itineraries, and coordinating related arrangements.


* With minimal guidance, drafts and edits letters, memos, and general communications to internal and external stakeholders, in the voice and style of executive(s) supported.


* Creates and edits high quality presentations and related materials.


* Coordinates small projects on behalf of the department or participate in larger Department and/or District strategic projects.


* Ensures that organizational processes for handling confidential and non-routine information are followed and provides recommendations to improve processes, including distributing, filing, and retrieving hard copy and electronic mail and other documents in accordance with records retention and information security policies and procedures.


* Organizes and prioritizes large volumes of information for quick access and historical reference.


* Plans and directs travel arrangements, proactively managing inter-department coordination, reimbursement, and related policy compliance.


* Assists in planning and execution of conferences and meetings including securing meeting space, developing invitations and communications with conference attendees, coordinating written materials, managing staff members involved with event and other related tasks.


* Coordinates small projects on behalf of the department or participate in larger Department and/or District strategic projects.


* Maintains calendars and schedules by making appointments, arranging meetings, travel itineraries, and coordinating related arrangements.


* With minimal guidance, drafts and edits letters, memos, and general communications to internal and external stakeholders, in the voice and style of executive(s) supported.


* Creates and edits high quality presentations and related materials.

Your Background


* Bachelor's degree or equivalent experience as noted below


* 5 + plus years of direct work...