SERC Senior Sponsored Account Analyst

Job Description

Job Description Summary:

Senior Sponsored Account Analyst

POSITION SUMMARY

The Office of Sponsored Accounting and Cost Analysis (OSA) aids faculty and staff in managing the financial post award aspects of external research funding, in addition to overseeing the sponsored rate development process for the university.

The Senior Sponsored Account Analyst position is responsible for managing the financial administration of grants and contracts from award setup through award closeout and ensures compliance with all Federal, State, University and sponsor policies, procedures, and guidelines.

 This position works closely with the Office of Sponsored Programs, as well as other financial and administrative units across campus and throughout the University.  It provides efficient and effective research administration services to the institution’s Department of Defense (DoD) University Affiliated Research Center (UARC), as well as the overall Stevens Institute of Technology community.

Essential Job Duties:



* Management of the Sponsored Account Analyst position.


* Prepare and submit  SERC accounting entries and invoices.


* Approve all sponsored transactions in accordance with the award and contract terms/conditions, uniform guidance, and institutional policy.

Transactions include, but are not limited to, P-card purchases, procurements, payroll, assistantships, sub-awards, travel, etc.

Approval includes verification of available budget, correct object codes and confirm allowability on sponsored funding.


* Prepare and submit interim and final financial reports for sponsors, including cost share and equipment reports.

Preparation of sponsor financial reports includes analysis of budgets, expenditures, encumbrances, and receivables. 


* Process journal entry transactions such as cost transfers, transfer of funds, and write offs.


* Verify accuracy of award setup, modifications, and budget information i including funding source, rates, and billing information requirements. 


* Complete analysis to resolve accounting issues including project over runs and accelerated spending.


* Track, manage, and validate cost share commitments are being met.


* Prepare awards for closeout in accordance with the sponsor terms and conditions.


* Provide training and guidance on compliance related matters to the research community.


* Identify process gaps and recommend workflow improvements.


* Provide support for various audit activities involving sponsored awards.


* Work on special projects as requested by Director and perform other related duties as assigned.

Other Job Duties:

Promote the University’s commitment to customer service by:


* Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.


* Ensuring optimum service to all internal and external partners in response to all request...