HR Administrator

COVID-19 considerations:

IPA is mandating that all of our employees must have the COVID vaccine.

To be considered for this position, you must be fully vaccinated before the start of employment.

Exemptions and accommodations will be made for legitimate religious or medical reasons.

Job Title: Human Resources (HR) Adminastrator

Job Location: Duluth, Georgia

Work Schedule: Hybrid: M-F (Monday, Tuesday, Wednesday, Thursday in office; Friday remote).

Available shifts: 8AM-5PM

Compensation: $20 -$23 per hour

Position Overview

The Human Resources (HR) Administrator provides essential administrative support to the Human Resources Team.

This role plays a key part in managing daily HR operations, recruitment activities, and learning and development (L&D) initiatives, ensuring a smooth flow of information and assisting with tasks that help maintain an organized and effective work environment.

The ideal candidate will be highly organized, proactive, and have a strong passion for HR and employee development.

Additionally, they should be eager to learn and grow in both the HR and L&D fields, gaining exposure to a wide range of functions while contributing to key employee programs.

Essential Job Functions and Basic Duties

Recruitment Support


* Post job vacancies on job boards, social media platforms, and the company website.


* Ensure job descriptions are accurate and aligned with company standards.


* Coordinate interviews between candidates and hiring managers, to include creating and communicating interview schedules and scheduling them on MS Teams.


* Communicate interview details to candidates and ensure schedules are confirmed.


* Organize travel and accommodation for out-of-town candidates.


* Manage candidate communication, providing updates throughout the recruitment process.


* Prepare reports on recruitment metrics, such as time-to-fill, candidate pipeline status, and interview feedback.

Onboarding & Offboarding


* Prepare, communicate, and organize new hire onboarding materials.


* Schedule and coordinate orientation sessions for new hires.


* Ensure smooth integration of new employees into company systems and teams.


* Maintain accurate and up-to-date employee records, including onboarding and offboarding checklists and benefits information.


* Support offboarding processes, such as exit interviews, collecting company property, and updating employee records.

Employee Records Management


* Maintain confidential HR electronic files and ensure compliance with legal and company requirements in record-keeping.


* Update and maintain employee records in the HRIS system.


* Update and manage HR documentation, such as employee handbooks and policy manuals.


* Assist with regular audits of HR data and employee files to ensure accuracy and compliance.

Learning and Development


* Schedule and coordinate training sessions, workshops, and webinars.


* Prepare training ma...