Office Manager, Systems and Enterprises

Job Description

Office Manager, Systems and Enterprises

The Office Manager for the Department of Systems and Enterprises will oversee all office administrative functions in the department and provide a full range of administrative support to the Department Chair.

Reporting to the Department Chair, and working collaboratively with the Associate Department Chairs, the Office Manager is responsible for office facilities management, office supplies, human resource management, event planning, and administrative support to the faculty and administrators in the Department of Computer Science.

Essential Duties and Responsibilities

The duties and responsibilities of this position include, but are not limited to the following:


* Provide administrative office support, coordinate and schedule meetings, calendar management, office and phone coverage, and domestic and international travel arrangements for the Department Chair.


* Work closely with the Department Chair to ensure daily office operations are smooth, effective, and efficient.
+ Organize and maintain office procedures and ensure effective execution of daily tasks.
+ Ensure that the office remains in an effective operational state, including, but not limited to the facilities, IT resources, and general supplies.

Ensure proper office coverage at all times.
+ Maintain office supplies and coordinate maintenance of office and lab equipment to meet the teaching and research needs of the department.



* Act as the administrative interface to Student Services, Facilities, Procurement, Student Employment, Human Resources, Office of Research, and various departments to ensure all requests made to and from these offices are handled in a professional and timely manner.


* Coordinate major department activities, such as faculty meetings and student events.
+ Draft agendas, coordinate scheduling and attendance, oversee room bookings, coordinate catering, and oversee any AV needs or additional materials


* Manage Human Resource administrative processes including hiring and training (or coordinating training with respective staff), full-time faculty and staff, adjunct faculty, and student positions.
+ Create job requisitions in Workday, as needed, and coordinate interviews and schedules.
+ Oversee and process all faculty and adjunct salary requests, PhD stipends and tuition requests for departmental and research accounts.  Collaborate with the SES Assistant Dean of Faculty Affairs, ISSS, and HR on faculty appointments and reappointments, VISA applications, and hiring processes.
+ Process student appointments in Workday for Graders and Teaching/Research Assistants, in collaboration with Associate Department Chairs.


* Other duties and responsibilities as assigned by the Department Chair and Associate Department Chairs.

Qualifications


* Required Education and Experience: Bachelor’s degree preferred or equiv...