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Executive Administrator - Legal Department

WHO WE ARE

Michael Baker International is a leading provider of architectural, engineering and consulting services , including design, planning, environmental, construction and program management.

The company provides its comprehensive range of services and solutions to support U.S.

federal, state, and municipal governments, foreign allied governments, and a wide range of commercial clients.

Michael Baker's more than 3,000 employees across nearly 100 locations are committed to a culture of innovation, collaboration and technological advancement to help solve challenges for clients and communities throughout the country.

To learn more, visit https://mbakerintl.com/ .

CORPORATE/FUNCTIONAL PRACTICE

Michael Baker International understands that people require choices in where they want to begin to build a sustainable future.

For 80 years, Michael Baker International has maintained an entrepreneurial work environment that fosters great careers, which ultimately has brought great success to the organization.

Michael Baker offers many opportunities to help you grow professionally to build your career.

Whether it is in Finance, IT, Human Resources, Technology, Communications, Proposal Production, Legal or our National Practice and Market segments, take your next step with us and help make a difference in the lives of those you work with and those we serve.

DESCRIPTION

As the Executive Administrator of the Legal Department, the successful candidate will be responsible for timely coordination and handling of all administrative functions of the Department including, but not limited to:



* Create, format, edit, proof and finalize letters, emails, reports, forms and presentations with attention to detail using Microsoft Office, Excel, Word (including Mail Merge) and PowerPoint consistent with Michael Baker International's standards


* Process and file incoming and outgoing correspondence (including email)


* Oversight of legal shared sites and the granting/removing of permissions to such sites as requested/needed


* Manage and maintain corporate records and minutes


* Assist with the management and maintenance of business/professional licenses and yearly renewals


* Manage legal expense reporting, file management, and assist in compiling and maintaining litigation reports


* Manage and coordinate (with the Finance Department) the timely processing of invoices from outside counsel, Legal Department vendors and insurance brokers


* Drafting of legal records or documents under the direction of a lawyer


* Attendance at meetings and drafting of associated meeting minutes


* Field and prioritize inbound communications via telephone, mail, and email to resolve critical issues in a timely manner


* Take initiative, use good judgment, adhere to deadlines and carry multiple projects through to completion with the ability to work independently under general direction


* Directly engage with Michael Baker Internati...




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